add user email template

backend/app/services/email_templates.py

@@ -38,8 +38,13 @@ def build_employee_invitation_email(
         )
     )
 
-    subject = (
+    subject = f"{manager} invited you to join {organization}"
-        f"Account invitation: {manager} added you to {organization} on {BRAND_NAME}"
+
+    why_received = (
+        f"You are receiving this because {manager} invited you to a work email "
+        f"account at {organization} on {BRAND_NAME}. It was sent to the personal "
+        f"email address your administrator provided so you can complete your "
+        f"first sign-in."
     )
 
     unexpected_contact = (
@@ -51,11 +56,7 @@ def build_employee_invitation_email(
 
     body_text = (
         f"Hello {first_name},\n\n"
-        f"{manager} has created a work email account for you on {BRAND_NAME}, "
+        f"{why_received}\n\n"
-        f"the email platform used by {organization}.\n\n"
-        f"This automated notification was sent to the personal email address "
-        f"your administrator provided. It contains the sign-in details for "
-        f"your new organization account.\n\n"
         f"Organization: {organization}\n"
         f"Work email address: {member_email}\n"
         f"Sign-in page: {login_url}\n\n"
@@ -67,12 +68,13 @@ def build_employee_invitation_email(
         f"—\n"
         f"{BRAND_NAME}\n"
         f"{login_url.rsplit('/login', 1)[0] or login_url}\n"
-        f"This is an account notification sent on behalf of {organization}."
+        f"This is a one-time account notification from {BRAND_NAME} on behalf of "
+        f"{organization}. You cannot unsubscribe from required account emails."
     )
 
     preheader = (
-        f"{manager} added you to {organization}. "
+        f"{manager} invited you to join {organization}. "
-        f"Your work email account is ready — review your sign-in details."
+        f"Use the sign-in details below to access your work inbox."
     )
 
     safe_first = _escape(first_name)
@@ -85,6 +87,7 @@ def build_employee_invitation_email(
     safe_preheader = _escape(preheader)
     safe_security = _escape(security_note)
     safe_unexpected = _escape(unexpected_contact)
+    safe_why_received = _escape(why_received)
 
     body_html = f"""<!DOCTYPE html>
 <html lang="en">
@@ -130,9 +133,9 @@ def build_employee_invitation_email(
                   <td style="padding:28px 32px 18px;background:linear-gradient(135deg,#fffdfb 0%,#fff6f2 100%);
                     border-bottom:1px solid #f3ece7;">
                     <p style="margin:0 0 10px;font-size:12px;font-weight:700;letter-spacing:1px;
-                      text-transform:uppercase;color:#ff6a52;">Organization invitation</p>
+                      text-transform:uppercase;color:#ff6a52;">Work email invitation</p>
                     <h1 style="margin:0;font-size:26px;line-height:1.25;font-weight:700;color:#080821;">
-                      You have been added to<br />
+                      {safe_manager} invited you to join<br />
                       <span style="color:#ff6a52;">{safe_org}</span>
                     </h1>
                   </td>
@@ -142,15 +145,8 @@ def build_employee_invitation_email(
                     <p style="margin:0 0 16px;font-size:16px;line-height:1.65;color:#080821;">
                       Hello {safe_first},
                     </p>
-                    <p style="margin:0 0 16px;font-size:15px;line-height:1.7;color:#67677a;">
-                      <strong style="color:#080821;">{safe_manager}</strong> has created a work email
-                      account for you on <strong style="color:#080821;">{BRAND_NAME}</strong>,
-                      the email platform used by <strong style="color:#080821;">{safe_org}</strong>
-                      for business communication.
-                    </p>
                     <p style="margin:0 0 24px;font-size:15px;line-height:1.7;color:#67677a;">
-                      This message was sent to the personal email address your administrator
+                      {safe_why_received}
-                      provided. Use the details below to access your new organization inbox.
                     </p>
                     <table role="presentation" width="100%" cellspacing="0" cellpadding="0"
                       style="margin:0 0 24px;background-color:#fff3ef;border:1px solid #ffe1d8;border-radius:14px;">
@@ -201,8 +197,8 @@ def build_employee_invitation_email(
                       {BRAND_NAME} · {BRAND_HANDLE}
                     </p>
                     <p style="margin:0;font-size:12px;line-height:1.6;color:#a8a4ae;">
-                      This is an automated account notification sent on behalf of {safe_org}.
+                      One-time account notification from {BRAND_NAME} on behalf of {safe_org}.
-                      {" Reply to " + safe_manager_email + " if you need help." if manager_address else ""}
+                      {" Questions? Reply to " + safe_manager_email + "." if manager_address else ""}
                     </p>
                   </td>
                 </tr>

backend/tests/test_email_templates.py

@@ -13,20 +13,18 @@ def test_employee_invitation_uses_gentic_branding():
         force_password_change=True,
     )
 
-    assert "aGentic Email" in subject
+    assert subject == "Suyash Dixit invited you to join road.rentals"
-    assert subject == (
-        "Account invitation: Suyash Dixit added you to road.rentals on aGentic Email"
-    )
     assert "AGMail" not in subject
-    assert "Suyash Dixit" in subject
+    assert "aGentic Email" not in subject
-    assert "road.rentals" in subject
 
-    assert "Gentic Email" in body_text
+    assert "aGentic Email" in body_text
     assert "AGMail" not in body_text
-    assert "Suyash Dixit has created a work email account" in body_text
+    assert "You are receiving this because Suyash Dixit invited you" in body_text
+    assert "cannot unsubscribe from required account emails" in body_text
     assert "anurag@road.rentals" in body_text
 
     assert "gentic.email" in body_html
-    assert "Organization invitation" in body_html
+    assert "Work email invitation" in body_html
+    assert "invited you to join" in body_html
     assert "Sign in to aGentic Email" in body_html
     assert "AGMail" not in body_html