diff --git a/backend/app/services/email_templates.py b/backend/app/services/email_templates.py
index f05896f..7dc9f63 100644
--- a/backend/app/services/email_templates.py
+++ b/backend/app/services/email_templates.py
@@ -38,8 +38,13 @@ def build_employee_invitation_email(
)
)
- subject = (
- f"Account invitation: {manager} added you to {organization} on {BRAND_NAME}"
+ subject = f"{manager} invited you to join {organization}"
+
+ why_received = (
+ f"You are receiving this because {manager} invited you to a work email "
+ f"account at {organization} on {BRAND_NAME}. It was sent to the personal "
+ f"email address your administrator provided so you can complete your "
+ f"first sign-in."
)
unexpected_contact = (
@@ -51,11 +56,7 @@ def build_employee_invitation_email(
body_text = (
f"Hello {first_name},\n\n"
- f"{manager} has created a work email account for you on {BRAND_NAME}, "
- f"the email platform used by {organization}.\n\n"
- f"This automated notification was sent to the personal email address "
- f"your administrator provided. It contains the sign-in details for "
- f"your new organization account.\n\n"
+ f"{why_received}\n\n"
f"Organization: {organization}\n"
f"Work email address: {member_email}\n"
f"Sign-in page: {login_url}\n\n"
@@ -67,12 +68,13 @@ def build_employee_invitation_email(
f"—\n"
f"{BRAND_NAME}\n"
f"{login_url.rsplit('/login', 1)[0] or login_url}\n"
- f"This is an account notification sent on behalf of {organization}."
+ f"This is a one-time account notification from {BRAND_NAME} on behalf of "
+ f"{organization}. You cannot unsubscribe from required account emails."
)
preheader = (
- f"{manager} added you to {organization}. "
- f"Your work email account is ready — review your sign-in details."
+ f"{manager} invited you to join {organization}. "
+ f"Use the sign-in details below to access your work inbox."
)
safe_first = _escape(first_name)
@@ -85,6 +87,7 @@ def build_employee_invitation_email(
safe_preheader = _escape(preheader)
safe_security = _escape(security_note)
safe_unexpected = _escape(unexpected_contact)
+ safe_why_received = _escape(why_received)
body_html = f"""
@@ -130,9 +133,9 @@ def build_employee_invitation_email(
|
Organization invitation
+ text-transform:uppercase;color:#ff6a52;">Work email invitation
- You have been added to
+ {safe_manager} invited you to join
{safe_org}
|
@@ -142,15 +145,8 @@ def build_employee_invitation_email(
Hello {safe_first},
-
- {safe_manager} has created a work email
- account for you on {BRAND_NAME},
- the email platform used by {safe_org}
- for business communication.
-
- This message was sent to the personal email address your administrator
- provided. Use the details below to access your new organization inbox.
+ {safe_why_received}
@@ -201,8 +197,8 @@ def build_employee_invitation_email(
{BRAND_NAME} · {BRAND_HANDLE}
- This is an automated account notification sent on behalf of {safe_org}.
- {" Reply to " + safe_manager_email + " if you need help." if manager_address else ""}
+ One-time account notification from {BRAND_NAME} on behalf of {safe_org}.
+ {" Questions? Reply to " + safe_manager_email + "." if manager_address else ""}
diff --git a/backend/tests/test_email_templates.py b/backend/tests/test_email_templates.py
index 96cd494..ece3b16 100644
--- a/backend/tests/test_email_templates.py
+++ b/backend/tests/test_email_templates.py
@@ -13,20 +13,18 @@ def test_employee_invitation_uses_gentic_branding():
force_password_change=True,
)
- assert "aGentic Email" in subject
- assert subject == (
- "Account invitation: Suyash Dixit added you to road.rentals on aGentic Email"
- )
+ assert subject == "Suyash Dixit invited you to join road.rentals"
assert "AGMail" not in subject
- assert "Suyash Dixit" in subject
- assert "road.rentals" in subject
+ assert "aGentic Email" not in subject
- assert "Gentic Email" in body_text
+ assert "aGentic Email" in body_text
assert "AGMail" not in body_text
- assert "Suyash Dixit has created a work email account" in body_text
+ assert "You are receiving this because Suyash Dixit invited you" in body_text
+ assert "cannot unsubscribe from required account emails" in body_text
assert "anurag@road.rentals" in body_text
assert "gentic.email" in body_html
- assert "Organization invitation" in body_html
+ assert "Work email invitation" in body_html
+ assert "invited you to join" in body_html
assert "Sign in to aGentic Email" in body_html
assert "AGMail" not in body_html